Running your rentals without asset management software is outdated, and it's costing you. No matter how large–or small–your portfolio is, trying to keep tabs on performance, maintenance, and revenue with disconnected tools is a fast track to missed income and a lot of stress. Let's face it: spreadsheets get messy, emails get buried, and eventually, critical decisions end up delayed or made based on incomplete information. Rental asset management software changes that.
This type of software gives both long-term landlords and short-term rental (STR) operators the visibility, automation, and insights needed to actually run a profitable business. These tools are designed to give you the full picture, from the investment stage to day-to-day performance, so you can spot underperforming assets and optimize your portfolio.
Still not sold on updating your software? Below, we'll cover what rental asset management software does, which features matter most, and standout options that can help you work smarter and earn more.
What is rental asset management software?
Rental asset management software is an all-in-one platform built to help you run a rental business more efficiently. Instead of juggling different pieces of technology (like spreadsheets and other tools) you instead get a centralized system that can handle everything revenue related.
Since managers of both long-term leases or short-term stays like Airbnbs have a similar goal–to make decisions based on data, faster–this software is used by a range of professionals, like property managers, real estate investors, landlords, asset managers, and vacation rental operators.
Depending on the platform, rental asset management software may include:
- Revenue tracking
- Automated financial reporting
- Property performance insights
- Market research tools
- Occupancy optimization
- Forecasting and analytics
- Investment planning
In short, it's designed to give you a full set of tools for real estate asset tracking, and help you decide where your next opportunity might be.
Professionals know that without the right software, managing a portfolio manually and effectively is almost impossible. It's easy to miss revenue opportunities, delay critical decisions, or lose track of how each property is really doing. The right software helps you stay ahead by automating key tasks and providing real-time insights, so you can confidently manage portfolios of any size.
The 5 best rental asset management software platforms
We've narrowed it down to five platforms that go beyond the basics. These tools are built for owners, operators, and investors who treat their rentals like true assets, and not just as side gigs.
We looked for platforms that actually make life easier for rental professionals, from solo landlords to those managing larger portfolios. Each of our picks brings real value to the table, and we chose them based on a few key things:
- Ease of use, like clean interfaces and intuitive workflows that don't require a full onboarding team.
- Core features, such as strong financial tracking, performance data, and tools for growing your business.
- Transparent pricing that makes sense for individual operators and small-to-mid-sized teams.
- Real feedback from verified users who rely on these platforms every day.
These picks provide what matters most: better visibility, more informed decisions, and stronger returns. Let's dive in!
1. SummerOS: Best for short-term rental managers
SummerOS is built specifically for short-term rental professionals who want to operate like investors.
The platform brings together revenue forecasting, real-time market intelligence, and portfolio-level performance tracking, so you always know how your properties are doing and what actions to take next.
With SummerOS, you can monitor occupancy, adjust pricing based on demand trends, and get alerted when a property starts underperforming. It also includes tools for underwriting new deals, comparing competitive sets, and tracking the ROI of upgrades, all from one centralized system.
Pricing starts at $15 per month per property, making it a scalable option for growing STR businesses. The biggest strength of SummerOS is how tailored it is to the short-term rental space; it's not a generic property management tool with STR features added on.
That said, it's not built for long-term rental portfolios, and its more advanced capabilities may take some time to fully set up if you're new to asset management. But for STR operators ready to grow fast, SummerOS delivers serious value.
2. Stessa: Best for long-term rentals
For long-term rentals, Stessa is a strong pick. It focuses on the financial side of rental ownership, like helping you automate income and expense tracking, organize transactions, and generate reports that make tax time a lot less painful. You can link your bank accounts, scan receipts, and see your property performance in real time through an easy-to-read dashboard.
But it also goes beyond accounting. Stessa helps you market your rentals, screen applicants, and streamline the leasing process, making it easier to attract and keep great tenants.
If you want to try Stessa out, you'll be glad to know that the platform offers a generous free plan that includes core features like unlimited properties, basic reporting, and online rent collection.
Paid plans start at $12 per month (billed annually) and pay more to unlock more tools like eSignatures, Schedule E reporting, and custom legal forms. For investors managing multiple portfolios, the $28 per month Pro plan adds budgeting, forecasting, and even more advanced reporting.
Stessa works well if you want to simplify finances across your long-term portfolio without paying for features you don't need. It's intuitive and saves time but note that the free plan may feel a bit limited if you're managing at scale.
3. Innago: Best free software
Looking for an actual free tool (and not just a freemium one?), Innago is a great option for long-term rental asset management software.
It covers all the basics, like online rent collection, lease signing, maintenance tracking, and tenant screening, without charging a cent. You also get access to simple financial reporting tools to help with tax prep and cash flow tracking.
Its pricing model is simple. The platform is free for landlords, with small processing fees passed on to tenants ($2 for ACH, 2.99% for credit/debit payments). That means you get a full suite of property management features without cutting into your margins.
And its reviews are glowing: landlords like how easy it is to use and how responsive the customer support is. That said, don't expect a ton of features like other paid platforms. For example, it does lack a lot of automation features that make your life a lot easier. And, because tenants absorb the fees, the setup might not work for every rental or market.
4. Landlord Studio: Best for calculating taxes
If you're tired of scrambling during tax season, Landlord Studio is a good choice. It's designed for independent landlords and small portfolio managers who need clear, organized financial records, instead of a system that just collects rent (though it can do this, too).
The platform makes it easy to track income and expenses and generate tax-ready reports with just a few clicks, and that's where it really shines. You can connect your bank accounts, categorize expenses, and export detailed reports that take the stress out of filing. It's especially helpful if you're managing multiple properties and want to stay ahead of deductions.
There's a free plan if you manage up to three units, and the Pro plan starts at $12 per month (billed annually), which unlocks features like automated bank feeds, smart expense categorization, and integration with proper accounting tools like Xero.
Landlord Studio is one of the best platforms to stay organized and tax-ready year-round. Just keep in mind that while it does a great job with finances, its maintenance tracking features aren't as developed. It's still missing a few key features, like tenant communication and job tracking, that will really elevate the software.
5. Rent Manager: Best for generating reports
Rent Manager is a full-service property management platform with powerful reporting tools. It has hundreds of built-in report templates, and it gives you deep insight into everything from rent roll performance to maintenance history and financial health.
If you live in spreadsheets (or want to get out of them) Rent Manager gives you what you need, without all the manual work.
Beyond reporting, the platform includes a full accounting system, work order management, leasing tools, and portals for tenants and owners. It's a true all-in-one solution built for property managers handling larger portfolios.
However, Rent Manager doesn't publish exact pricing online, and you'll need to contact their team to get a custom quote based on your portfolio size and feature needs. That already hints that it's most suited for operators that need an enterprise-level system.
The software is highly customizable because of it, but that also means there's a steeper learning curve. However, it's a great solution for managers who need detailed, flexible reporting and a platform that can scale with their business.
How to choose the right rental asset management software
The best rental asset management software depends on your portfolio, your workflow, and how much hands-on time you want to spend. A long-term landlord with a few units has different needs than a short-term rental manager with a dozen listings, after all.
To determine the best software for you, look at the size of your portfolio and the types of properties you manage. Some platforms are better for long-term leases, while others specialize in STRs, like SummerOS. Choose one that fits how you actually operate, so you get the most out of it.
Budget is another factor. Free and low-cost tools are great for basic tracking, but if you're serious about scaling, it's often worth paying for deeper insights and automation.
You'll also want to look at integrations. If you're already using tools for accounting, pricing, or guest management, make sure your rental asset management software fits into that ecosystem.
And finally, don't overlook onboarding and support. The best tools make it easy to get started and provide real help when you need it.
If you're into short-term rental asset management and are ready to operate with more confidence, SummerOS gives you all the tools you need. It turns raw data into clear, actionable insights, so you can manage like an investor.
